These are real systems Flow Claw AI designs and deploys. Each diagram shows the exact logic, decision points, and tools used. Click any workflow to see the full breakdown.
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A med tech company was generating 200+ inbound leads/month but responding manually — average response time was 4 hours and 60% of leads never got a second follow-up.
WHAT WE BUILT
An AI system that responds to every lead within 90 seconds, qualifies them automatically, routes hot leads to reps instantly, and nurtures cold leads without any human involvement.
TOOLS USED
RESULTS
AUTOMATION FLOWCHART
THE PROBLEM
A real estate investor was spending 3–4 hours/day manually calling seller leads, most of whom were not motivated. Only 1 in 12 calls led to an appointment.
WHAT WE BUILT
A voice AI + SMS system that calls every new lead within 60 seconds, asks qualification questions, scores motivation, and books only qualified sellers directly into the investor's calendar.
TOOLS USED
RESULTS
AUTOMATION FLOWCHART
THE PROBLEM
An HVAC company was losing $8,000–$12,000/month in after-hours jobs because no one was available to answer calls or book appointments between 6pm and 8am.
WHAT WE BUILT
A 24/7 AI receptionist that answers calls, books jobs, dispatches the right technician based on location and availability, and sends confirmation texts — all without a human.
TOOLS USED
RESULTS
AUTOMATION FLOWCHART
THE PROBLEM
An e-commerce brand was recovering only 8% of abandoned carts with a single generic email. Post-purchase upsell was manual and inconsistent — leaving $15,000+/month on the table.
WHAT WE BUILT
A multi-channel AI recovery system that sends personalized SMS + email sequences based on cart value and browsing behavior, and triggers smart upsell offers 30 minutes after purchase.
TOOLS USED
RESULTS
AUTOMATION FLOWCHART
THE PROBLEM
A personal injury law firm was spending 15+ hours/week on intake calls, most of which were unqualified cases. Paralegals were overwhelmed and qualified leads were waiting 2–3 days for a callback.
WHAT WE BUILT
An AI intake system that pre-qualifies every inquiry in real time, collects case details, scores case strength, routes high-value cases to attorneys immediately, and rejects unqualified cases politely — all automatically.
TOOLS USED
RESULTS
AUTOMATION FLOWCHART
THE PROBLEM
An online supplement brand had a 74% cart abandonment rate. Thousands of visitors added products to cart but never completed checkout. No follow-up system existed — every abandoned cart was lost revenue.
WHAT WE BUILT
A multi-channel recovery system that detects abandoned carts in real time, sends a 3-step email + SMS sequence, and after purchase triggers review requests and replenishment reminders automatically.
TOOLS USED
RESULTS
AUTOMATION FLOWCHART
THE PROBLEM
A dental practice had 1,400+ inactive patients who hadn't visited in 18+ months and a 22% no-show rate costing $6,000–$9,000/month in lost chair time. Staff were too busy to manually reach out.
WHAT WE BUILT
An AI reactivation campaign that segments dormant patients, sends personalized outreach sequences, and an automated reminder + confirmation system that reduces no-shows with 2-way SMS confirmation.
TOOLS USED
RESULTS
AUTOMATION FLOWCHART
THE PROBLEM
A roofing company was manually calling storm-damage leads from neighborhood lists after hail events. Competitors were reaching homeowners first — they were losing 70% of potential jobs to faster-responding rivals.
WHAT WE BUILT
A storm-triggered lead system that monitors weather alerts, auto-generates targeted outreach to affected zip codes, qualifies homeowners via SMS, and books inspection appointments within minutes of a storm.
TOOLS USED
RESULTS
AUTOMATION FLOWCHART
THE PROBLEM
A business coach was manually following up with webinar attendees and free-call leads. 80% of interested prospects never heard back within 24 hours. The coach was spending 3 hours/day on admin instead of coaching.
WHAT WE BUILT
A full-funnel automation from webinar registration through discovery call booking, with AI-powered follow-up sequences, objection handling via SMS, and automated pre-call prep packets sent to qualified leads.
TOOLS USED
RESULTS
AUTOMATION FLOWCHART
THE PROBLEM
A fine dining restaurant had no system to follow up with past guests, capture online reviews, or fill last-minute cancellations. 40% of tables went unfilled on weeknights despite a waitlist of interested guests.
WHAT WE BUILT
An AI guest management system that fills cancellations from a waitlist within minutes, sends post-visit review requests, and runs monthly re-engagement campaigns to bring lapsed guests back.
TOOLS USED
RESULTS
AUTOMATION FLOWCHART
THE PROBLEM
An independent insurance agency was losing 30% of policies at renewal because agents forgot to reach out in time. Cross-selling was nonexistent — each client only held one policy on average despite qualifying for 3+.
WHAT WE BUILT
A renewal prediction and outreach system that triggers 90-day pre-renewal sequences, identifies cross-sell opportunities using AI analysis of existing policies, and books review calls automatically.
TOOLS USED
RESULTS
AUTOMATION FLOWCHART
THE PROBLEM
A gym chain was losing 18% of members monthly to churn. Most cancellations came with no warning — members simply stopped showing up and then cancelled. No win-back system existed.
WHAT WE BUILT
An AI churn prediction system that monitors check-in frequency, flags at-risk members 30 days before they typically cancel, and triggers personalized re-engagement campaigns with offers and personal trainer outreach.
TOOLS USED
RESULTS
AUTOMATION FLOWCHART
THE PROBLEM
A mortgage broker was manually updating 40+ active loan files, missing rate-lock deadlines, and had no system to stay top-of-mind with real estate agent referral partners between deals.
WHAT WE BUILT
A full pipeline automation that tracks every loan milestone, sends proactive status updates to borrowers and agents, alerts the broker to critical deadlines, and runs a monthly referral partner nurture campaign.
TOOLS USED
RESULTS
AUTOMATION FLOWCHART
THE PROBLEM
A staffing agency was manually screening 300+ applications per week. Recruiters spent 60% of their time on admin — scheduling, sending reminders, and chasing no-shows — instead of building client relationships.
WHAT WE BUILT
An AI screening pipeline that reads every application, scores candidates against job requirements, sends automated interview invites to qualified applicants, and handles all scheduling and reminder logistics end-to-end.
TOOLS USED
RESULTS
AUTOMATION FLOWCHART
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